“We used to lose two weeks just reading tender documents. RFxFlow gets us to a structured evaluation in days.”
Camilla Berg
Head of Procurement, Regional healthcare authority
B2B procurement platform
RFx responses, structured and scored with AI
Upload RFP, RFI, RFQ and SKI documents. Invite vendors to respond. Evaluate structured responses section by section.
Vendor progress
IT infrastructure tender · 3 invited
| Vendor | Status | Last activity | Progress |
|---|---|---|---|
Nordic IT Solutions Maria Jensen | In progress | 2 hours ago | 12/18 questions · 67% |
CloudServe ApS Anders Holm | Submitted | Yesterday | 18/18 questions · 100% |
TechPartner Group Sofie Larsen | Viewed | 3 days ago | 0/18 questions · 0% |
Vendor progress
IT infrastructure tender · 3 invited
| Vendor | Status | Last activity | Progress |
|---|---|---|---|
Nordic IT Solutions Maria Jensen | In progress | 2 hours ago | 12/18 questions · 67% |
CloudServe ApS Anders Holm | Submitted | Yesterday | 18/18 questions · 100% |
TechPartner Group Sofie Larsen | Viewed | 3 days ago | 0/18 questions · 0% |
Vendor progress
IT infrastructure tender · 3 invited
| Vendor | Status | Last activity | Progress |
|---|---|---|---|
Nordic IT Solutions Maria Jensen | In progress | 2 hours ago | 12/18 questions · 67% |
CloudServe ApS Anders Holm | Submitted | Yesterday | 18/18 questions · 100% |
TechPartner Group Sofie Larsen | Viewed | 3 days ago | 0/18 questions · 0% |
Trusted by procurement teams across Europe
MaerskNovo NordiskGrundfosColoplastVestasISSØrstedDanfossMaerskNovo NordiskGrundfosColoplastVestasISSØrstedDanfoss
For buyers
Run tenders from upload to award — without the spreadsheet chaos.
Upload documents, invite vendors, track progress, and evaluate responses in one structured workspace.
01
Upload
Drop in RFP, RFI, RFQ or SKI documents. AI extracts requirements into structured sections automatically.
Learn moreVendor progress
IT infrastructure tender · 3 invited
| Vendor | Status | Last activity | Progress |
|---|---|---|---|
Nordic IT Solutions Maria Jensen | In progress | 2 hours ago | 12/18 questions · 67% |
CloudServe ApS Anders Holm | Submitted | Yesterday | 18/18 questions · 100% |
TechPartner Group Sofie Larsen | Viewed | 3 days ago | 0/18 questions · 0% |
02
Invite
Select vendors from your directory or send email invitations — every invite tracked in one place.
Learn moreVendor progress
IT infrastructure tender · 3 invited
| Vendor | Status | Last activity | Progress |
|---|---|---|---|
Nordic IT Solutions Maria Jensen | In progress | 2 hours ago | 12/18 questions · 67% |
CloudServe ApS Anders Holm | Submitted | Yesterday | 18/18 questions · 100% |
TechPartner Group Sofie Larsen | Viewed | 3 days ago | 0/18 questions · 0% |
03
Track
See who opened, who is drafting, and completion percentage per vendor before the deadline hits.
Learn moreVendor progress
IT infrastructure tender · 3 invited
| Vendor | Status | Last activity | Progress |
|---|---|---|---|
Nordic IT Solutions Maria Jensen | In progress | 2 hours ago | 12/18 questions · 67% |
CloudServe ApS Anders Holm | Submitted | Yesterday | 18/18 questions · 100% |
TechPartner Group Sofie Larsen | Viewed | 3 days ago | 0/18 questions · 0% |
04
Evaluate
Compare responses side by side, score with AI assistance, and close the tender with a clear audit trail.
Learn moreVendor progress
IT infrastructure tender · 3 invited
| Vendor | Status | Last activity | Progress |
|---|---|---|---|
Nordic IT Solutions Maria Jensen | In progress | 2 hours ago | 12/18 questions · 67% |
CloudServe ApS Anders Holm | Submitted | Yesterday | 18/18 questions · 100% |
TechPartner Group Sofie Larsen | Viewed | 3 days ago | 0/18 questions · 0% |
For vendors
Win more tenders — not just fill in more forms.
RFxFlow gives bid teams the tools to respond faster, catch gaps before submission, and submit responses that actually score.
Streamline responses with zero hassle.
Structured sections, AI gap analysis, and team collaboration — built for bid teams who need to move fast.
Response editor
Security & compliance requirements
Section 3 of 12
Describe your ISO 27001 certification and data residency approach.
Our organisation maintains ISO 27001 certification across all EU data centres. Customer data is processed exclusively within the Frankfurt region...
Structured responses
Answer section by section instead of wrestling with Word templates and email attachments.
Response editor
Security & compliance requirements
Section 3 of 12
Describe your ISO 27001 certification and data residency approach.
Our organisation maintains ISO 27001 certification across all EU data centres. Customer data is processed exclusively within the Frankfurt region...
AI gap analysis
Spot missing requirements and weak answers before submission — while there is still time to fix them.
Response editor
Security & compliance requirements
Section 3 of 12
Describe your ISO 27001 certification and data residency approach.
Our organisation maintains ISO 27001 certification across all EU data centres. Customer data is processed exclusively within the Frankfurt region...
Team collaboration
Assign sections to colleagues and work on the same response without version chaos.
Deadline confidence
Track your own completion percentage and submit knowing nothing was overlooked.
Pricing
Yearly plans for buyers and vendors.
Choose Standard or AI for your role. Each yearly plan includes up to 5 users, EU-hosted infrastructure, and GDPR-ready data handling. Enterprise is by contact.
Vendor Standard
For vendor teams responding to tenders without AI.
€490per year
- Up to 5 users per organisation
- Unlimited internal RFx workspaces
- Team collaboration on responses
- Structured section editor
Vendor AI
Vendor Standard plus AI gap analysis and writing help.
€990per year
- Up to 5 users per organisation
- Everything in Vendor Standard
- AI gap analysis
- AI writing suggestions
Buyer Standard
For procurement teams running structured tenders.
€1,490per year
- Up to 5 users per organisation
- Unlimited active tenders
- Unlimited vendor invitations
- Evaluation & comparison workspace
Most popular
Buyer AI
Buyer Standard plus AI extraction, scoring, and analysis.
€3,490per year
- Up to 5 users per organisation
- Everything in Buyer Standard
- AI document extraction
- AI scoring assistant
Enterprise
For organisations with complex procurement workflows.
Customtailored
- SSO & advanced access controls
- Custom integrations
- Dedicated onboarding
- SLA & compliance reporting
What teams say
“The gap analysis caught three compliance gaps we would have missed. We won a contract we almost walked away from.”
Jonas Eriksen
Bid Manager, IT services provider
“Finally one view of vendor progress. No more chasing emails the week before deadline.”
Elena Söderberg
Category Lead, Industrial manufacturing group
Frequently asked questions
Response editor
Security & compliance requirements
Section 3 of 12
Describe your ISO 27001 certification and data residency approach.
Our organisation maintains ISO 27001 certification across all EU data centres. Customer data is processed exclusively within the Frankfurt region...
RFxFlow handles RFP, RFI, RFQ, SKI and custom tender formats. Upload PDF or DOCX documents and AI extracts requirements into structured sections automatically.
Yes. All data is stored in Supabase Frankfurt (EU). Document storage, authentication and background processing stay within EU infrastructure with GDPR-ready data handling.
Yes. Buyers invite vendors by email. Vendors create a free account, view the tender requirements, and submit structured responses section by section before the deadline.
As vendors write their responses, AI compares answers against extracted requirements and flags missing items, weak sections, and compliance gaps in real time — before submission.
Can't find the answer you're looking for?
Contact usReady to structure your next tender?
Whether you run tenders or respond to them — RFxFlow gives your team a clear path from documents to decision.
Vendor progress
IT infrastructure tender · 3 invited
| Vendor | Status | Last activity | Progress |
|---|---|---|---|
Nordic IT Solutions Maria Jensen | In progress | 2 hours ago | 12/18 questions · 67% |
CloudServe ApS Anders Holm | Submitted | Yesterday | 18/18 questions · 100% |
TechPartner Group Sofie Larsen | Viewed | 3 days ago | 0/18 questions · 0% |
Vendor progress
IT infrastructure tender · 3 invited
| Vendor | Status | Last activity | Progress |
|---|---|---|---|
Nordic IT Solutions Maria Jensen | In progress | 2 hours ago | 12/18 questions · 67% |
CloudServe ApS Anders Holm | Submitted | Yesterday | 18/18 questions · 100% |
TechPartner Group Sofie Larsen | Viewed | 3 days ago | 0/18 questions · 0% |
Vendor progress
IT infrastructure tender · 3 invited
| Vendor | Status | Last activity | Progress |
|---|---|---|---|
Nordic IT Solutions Maria Jensen | In progress | 2 hours ago | 12/18 questions · 67% |
CloudServe ApS Anders Holm | Submitted | Yesterday | 18/18 questions · 100% |
TechPartner Group Sofie Larsen | Viewed | 3 days ago | 0/18 questions · 0% |